Manage access to data collections

Prior reading: Create a data collection in the Workbench UI

Purpose: This document explains how to share and manage a data collection using appropriate roles.

Share your data collection with collaborators

Once you've created a data collection, you can invite collaborators to edit it.

Click the Share button in the upper right corner of your data collections page. A dialog will prompt you to enter the email address of the user you want to share your data collection with. Select whether they should have Writer or Owner permissions.

After you invite a collaborator, you can change their access level or remove them as a collaborator by using the dropdown options. Click the Share button in the upper right corner of any data collections page to view collaborators and update their access.

Manage researcher access to your data collection

To make your data collection visible to other researchers, you can grant Reader or Discover access. Readers can view resources and add them to their workspaces, while Discover users can only see collection metadata.

Click on the Access tab in your data collection to see a list of users who can read and discover your data collection. You can also change a researcher’s access level via the dropdown or remove their access by clicking the trash can button.

Click the Grant access button to enter the email addresses of users you want to grant access to. You’ll see an error if the email address doesn’t belong to a registered Workbench user. As a reminder, if you added a group policy to your data collection, only users in this group will see the data collection. Select whether the user should be granted Reader or Discover access. Click Apply.

Data collection roles and access

This table outlines the four types of data collection user roles and the actions available.

* Writers can only modify certain aspects of a data collection. For example, they cannot update the group policy on a data collection; only owners have that ability.